Logistics & Procurement Manager for Danish Refugee Council in Erbil, Iraq

Please note: Due to the urgency to fill the post, recruitment will be done on the rolling basis and DRC reserves the right to recruit before the deadline

Who are we?
Danish Refugee Council is a leading protection agency pursuing our mandate to protect and promote durable solutions to displacement-affected populations on the basis of humanitarian principles and human rights. In the Middle East and North Africa (MENA), DRC apply a regional approach with operational presence in Libya, Tunisia, Algeria, Jordan, Lebanon, Syria, Turkey and Iraq.
Present in Iraq since 2003, DRC is today operational in the Kurdish governorates, in and around Baghdad and in several South-Central governorates. Focused both on the influx of Syrian refugees and the current IDP crisis, DRC is providing assistance in a range of sectors including Camp Coordination and Camp Management, Protection, Livelihoods, Emergency Response (including food security, cash, and NFIs), WASH, Shelter and Mine Action. The Iraq programme presently employs some 450 national staff and 45 international staff, and is growing to meet new, emerging needs associated with ongoing and recent conflict in multiple locations.

About the job
The Logistics and Procurement Manager has the overall responsibility for leading, coordinating and overseeing DRC logistics and procurement function/activities in the assigned DRC area of operations.

Duties and Responsibilities

Planning and Operation
Implement sustainable and robust procurement and logistics systems for the efficient and effective delivery of operations in the area of operations following DRC s operational handbook
Ensure the timely implementation of recommendations and improvements indicated by the Senior Logistics Coordinator or requested by the Head of Office
Develop procurement plans in collaboration with the Project Managers
Ensure efficient and timely ordering of all items procured to ensure timely access to necessary goods and services for the area of operation, including through delivery to point of distribution as necessary
Ensure compliance with donor requirements, rules and regulations relating to logistics, particularly in relation to local procurement and anti-corruption measures
Liaise with the Head of Office and other managers in the area of operations on all logistics issues to ensure that all bottlenecks to delivery are overcome;

Represent DRC at Logistics Cluster Meetings in area of operations
Ensure that all suppliers and service providers conform with the Code of Ethics;
Ensure that all contract payments are processed in a timely manner;
Ensure that the asset register and inventory items for the Area of Operations are up-to-date at all times;
Ensure that the warehouses in the area of operations are operated in an effective and efficient manner, with timely disbursement of materials as requested
Support the finance admin department in finalising inventory lists for donor reports;
Ensure that the fleet management requirements are actioned on a monthly basis;
Provide input for project proposals and budgets as requested;
Ensure that Field Office costs for the office compound are optimised and communicated effectively to the Head of Office and Finance Admin Manager, including suggestions for changes
Build procurement and logistics capacity with the Logistics Team in area of operations
Ensure that all relevant non-logistics staff (particularly including programme and finance staff) are trained on logistics procedures;

Ensure that all new staff in area of operations have received a comprehensive logistics briefing on arrival
Ensure that the organisations security, financial and human resources policies and practices are implemented in relation to all logistics department staff and activities in area of operations.
Support all program activities in logistics related functions (such as delivery of relief items or cash distribution)
Organisation, administration and personnel management
Overall responsibility for the management of the procurement and logistics team in area of operations, including oversight in distribution activities
Oversee the observance of the DRC Code of Conduct within the procurement and logistics department, ensure that logistics staff fully understand what corruption is and are trained at least once a year on the detail of the Code of Conduct and anti-corruption measures;
Ensure that all suppliers and logistics staff are aware of the procedures to whistle-blow for corruption and other breaches of the Code of Conduct.

Ensure that all suspicions and allegations of corruption are reported to the Head of Office immediately, unless the Head of Office is alleged to be involved, in which case suspicions and allegations should be reported to the country director.
Ensure that the terms of employment for national staff are enforced and that disciplinary issues are dealt with quickly and fairly;
Ensure that a training and professional development plan is developed for all staff in the logistics team;

Accountability
Responsible to ensure that all procurement & logistics is conducted in accordance with the DRC s Operations Handbook Chapters that deal with Procurement and Logistics in areas such as Procurement, Warehousing, Stock Management, Asset Management and Fleet Management.
Responsible to ensure that recommendations for improvements (e.g. from audits) are implemented in a timely manner
Responsible to ensure that all allegations of breaches of the Code of Conduct by staff reporting to the logistics and procurement Manager are reported and with the support of the Team Leader and Security Focal Point, investigated and concluded swiftly.

To be successful in this role you must have:
Essential qualifications and experience:
Bachelor s degree in relevant field or extensive experience can substitute qualification.
Minimum 5 years of logistics and supply chain experience gained in developing countries
Excellent communication skills verbal and in writing
Excellent inter-personal skills and proven ability to negotiate with a wide range of people (internally and externally)
Ability to adapt to the complex and stressful working conditions of the area of operations
Cultural and gender sensitivity, adaptability, willingness to travel.
High-level knowledge and practice with Word, Excel, Outlook, etc.
Ability/willingness to work with extremely tight deadlines and multiple tasks.
Excellent written and spoken English required; Arabic an asset.
Willingness to follow security policies and procedures.

In this position, you are expected to demonstrate DRC five core competencies:
Striving for excellence : You focus on reaching results while ensuring an efficient process.
Collaborating : You involve relevant parties and encourage feedback.
Taking the lead : You take ownership and initiative while aiming for innovation.
Communicating : You listen and speak effectively and honestly.
Demonstrating integrity : You act in line with our vision and values.

Apply through: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=148976&uiculture=en&MediaId=5