Secretary for Kuwait

The main areas of responsibility will include-
• Provide secretarial and administrative support to the partner and their associated teams and to the firm in order to ensure that services are provided in an effective and efficient manner through coordinating and organizing duties and activities.
• Taking full responsibility for maintaining their demanding schedules and expected to act with initiative and pro-activeness, and handle confidential information with utmost discretion.
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Specific Responsibilities :
• Serve as a SPOC for the Partners and their respective teams for both internal and external contacts including coordination with clients, collaboration with internal team
• Display high level of confidentiality, discretion, sound judgment, tact and diplomacy
• Calendar Management: Actively manage the calendars for the assigned Partners with an overall understanding of business priorities to offer alternatives, tradeoffs and consideration of the most efficient use of Partners time, and provide timely reminder as necessary
•  With minimum instruction, proactively follow up on emails when copied, and determine the most appropriate next steps from scheduling standpoint
• Travel Management: Organizing international and domestic travel arrangements; anticipate and co-ordinate point-to-point travel and logistics needs, commuting time and ground transportation, passport and visa processing
• Maintaining weekly/monthly/quarterly client reports as per the need of the team and the partner
•  Schedule client team meetings and administrative meetings, telephone/video conferences (local and international), client and internal events
• Corresponding to routine emails, maintaining diaries, taking dictations, updating the client contacts and maintaining necessary filing systems
• Provide back-up assistance to other Secretarial staff and Reception Desk as needed
• Graduate degree in any discipline with Secretarial course from a reputed and recognized institute or relevant experience in Secretarial/ Administration function
• Must have had relevant experience in Secretarial / Administration function for around 3 to 5  years in Consulting industry or any professional services firm.
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Required Skill Set
• Bookkeeping skills
• Analytical and problem solving skills
• Decision making skills
• Excellent communications skills
• Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level
• Stress management skills
• Good interpersonal skills
• Time management skills
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Personal attributes
• The incumbent must -
            maintain strict confidentiality in performing the duties
            be honest and trustworthy
            possess cultural awareness and sensitivity
            be flexible
            demonstrate sound work ethics
• Self-starter, motivated, capable of working with minimal direction
• Candidates with relevant experience from corporate sector may also be considered 
• Female candidates from Kuwait will only be considered for this position
• Bilingual proficiency (English & Arabic) will be an added advantage


Recruiter Name:Kapil Marwaha
Email Address:z.backup@munsarservices.com / hum.res@munsarservices.com