Financial Controller for Appliance World, Uganda

Role Overview
As Financial Controller , you will be heading the finance/accounts department and reporting to the General Manager. You will be heading a staff of 5 people who are directly involved in the accounts department.

Whilst your core responsibility will be to allocate duties and responsibilities to staff within the accounts department and to ensure that everyone does what they are supposed to in time, you will also be involved in performing standard accounting duties yourself.

The company uses Tally ERP as their accounting system. Proficiency in Tally is a must.

Ideally, you should have worked as a Senior Accountant/Senior Manager - Accounts and then grown to the position of Financial Controller whereby you have experience in leading people and heading an accounts department.

Duties & Responsibilities: 

Ensuring that the following duties are done by yourself and the staff reporting to you:

Ensuring that the following duties are done by yourself and the staff reporting to you:

1. Processing internal staff requests - approval of LPO's, sales orders and delivery notes, cancellation of invoices and delivery notes (due to errors in invoicing), processing of orders blocked by Tally due to customer exceeding credit limit/credit days.

2. Posting verifying petty cash vouchers. 
You will be responsible for ensuring that all approved petty cash vouchers are entered in the system on a daily basis. By doing so, you will be in position to confirm that all the vouchers issued match the money released from the cash office.

3. Posting of Payments & Receipts and Reconciling Bank Balances 
Ensuring that all payments and receipts are posted into Tally ERP and ensuring that actual bank balances match with those in your accounting system. This also involves ensuring that payments made through credit/debit cards are reflected in the companys bank balances.

4. Stock Reconciliation 
Getting stock movement records from the store keepers on a daily basis and ensuring that there is a "movement" match and a "closing stock" match between the movement and closing stock shown in your accounting system and the store keepers records.

5. Stock Takes 
Ensuring that physical stock is counted on a monthly basis and reconciling and mis-matches.

6. Viewing online statements.
You will be expected to view online statements, making daily cash balances and submitting them to the Managing Director for easy decision making.

7. Monthly Reconciliation of Customer"s Accounts 
You will be required to reconcile all the statements of our customers on a monthly basis. A report showing that all account statements in the company"s accounting system match with the statements provided by customers and suppliers must be submitted.

8. Debt Collection Management 
You will be in charge of ensuring that all outstanding monies owed to the company are paid on time. You will be holding weekly meetings with the debt collector and all "account managers" to follow up and ensure that outstanding monies are collected. You will need to directly contact clients if necessary and you will have the authority to "stop supply".

9. Approving Credit Sales 
You will be responsible for approving orders on receipt of the LPO. This involves checking that the customers account is in good standing and that the LPO is genuine before approval of release of goods.

10. Checking Deliveries 
On a day to day basis, you must check that all delivery notes for goods delivered are signed and that the signatures are genuine. This also involves getting confirmation from the customer that goods were received. This is especially important with the companys distributors who purchase almost on a daily basis.

11. Cash Balancing 
Ensuring that the cash received matches what is shown in Tally and that the correct amount of cash has been received in accordance with the goods that exited the stores. This must be done for all 3 of the companys branches.

12. Verifying and posting supplier invoices. 
You are expected to receive, check, verify and enter the supplier invoices as soon as you receive them. You are also expected to balance their statements on a monthly basis.

13. Processing payment for suppliers (local) and service providers (Freights and utilities). Preparing supplier payment analysis for the Managing Director for every payment, and processing payment for suppliers (local) and service providers (Freights and Utilities). This is approved by the Managing Director.

14. Entering Goods Received Notes and Goods Transfer Notes. GRNS are made when items are received in the stores from both local and international suppliers and returning goods from the customers. GTNs are made when we are transferring items internally from one store to another. You are expected to keep track which helps in stock balancing.

15. Preparing LPOs, Sales Orders, Tax invoices and Freight orders. 
These are supposed to be prepared once we receive an order or when we want to order for items respectively.

16. Preparing costing entries for imported goods. 
Once items are received in our bonded warehouses, you are expected to receive the necessary documentation from the imports department and prepare costing entries and enter in tally.

17. Salary payment. 
Checking the advance sheet and verifying that it will be submitted to the Managing Director for approval without any mistakes, preparing monthly salaries for employees as well as leave pay.

You should have ideally worked your way up, starting from an accounts executive to senior manager accounts to financial controller.


You should have worked in a position where you were leading/managing people.


Your skills in MS-Excel & Tally ERP should be excellent.


3+ years experience

Ms. Provia Ayebare
P.O. BOX 10608, KAMPALAPLOT 1-5
SPRING CLOSEKAMPALA,Uganda 00256
+256-718-785313
jobs@applianceworld.co.ug
hr@applianceworld.co.ug

http://www.applianceworld.co.ug