Executive Assistant for Leciel Trading, Qatar (FREE Vacancy - 2 years experience)

JOB DESCRIPTION 

PERSONAL EXECUTIVE ASSISTANT CEO's OFFICE 

Scheduling and arranging important meetings and conferences whenever required * Communicating with clients by attaining telephone calls and fax messages * Planning and organizing meetings with the clients and attaining overseas conference calls * Responding to the client and customer inquiries on a timely basis and providing word processing and secretarial support wherever necessary * Taking minutes of the meeting and doing the follow up on the points * Provide secretarial and administrative support by maintaining & updating calendar, arrange/ coordinate and prioritize complex schedule and logistic. * Provide telephone coverage 

Answer executive phones, take accurate messages, know executive's whereabouts at all times, handle urgent calls with appropriate judgment. * Establish and maintain confidential records, replenish stationery and arrange for the efficient operation of office equipment to ensure that the CEO can function effectively and efficiently. * Arrange special meeting facilities (e.g. lunch/ dinner, PC projector, etc.); send meeting confirmation emails; prepare and distribute meeting materials agenda and minutes. * Act as liaison between the CEO and the department staff * Proactively follow up on open actions with direct staff and other managers. 

Efficiently arranging complex and detailed travel plans, itineraries, insurance, visa, and agendas; and compiling documents for travel‐related meetings. * Managing the day‐to‐day operations of the office * Organizing, maintaining files and records * Providing quality customer service * Maintains customer confidence and protects operations by keeping information confidential. * Prepares reports by collecting and analyzing information. * Taking care of marketing and branding of the company, have introduce new brokers to the company and take care of sales as well ( if required ) * Drafting memo's emails and faxes. * Planning and organizing the functions and special events. * Actively taking care of office administration and recruiting. 

Maintaining proper protocol in office with reference to office culture, attire & action. * Ready to work under pressure, extended hours if needed. * Assisting upon instruction from the Line Manager on special task for all our sister companies. * Possess a positive "can do" attitude, knowing that any issue that arises can be overcome, solved, eradicated, left behind, gotten around, defeated and just plain taken care of. * Any other activities not mentioned above but not limited too

Recruiter Name:Sadaf Khan

Company:Leciel Trading

Email Address:st.saddy@gmail.com