- (1) Responsible for the direction and supervision of the entire procurement operation utilizing a staff of four procurement/purchasing agents and one clerk. Receives and reviews all procurement requests for completeness and identification of services/commodities required and established requirements, determines priorities, develops work schedules, and assigns work to subordinates based upon available manpower and resources. Ensures the
least disruption to operations and the most effective and efficient means of accomplishment. Ensures the accurate completion of all procurement requests to include the proper documentation of materials and cost expenditures.
As the chief of the Procurement Unit, the incumbent is also responsible for the following:
(2) Determines whether specific procurement procedures/action/documents to be taken/prepared as approved by the S/GSO or Contracting Officer.
- (3) Reviews market/vendor database regularly and provides guidance to subordinates for maintaining and gathering various information from available resources.
(4) Carries on a close continuing relationship with vendors, suppliers, and contractors to remain current and keep abreast of market conditions, pricing, and availability as well as resolving procurement problems. Maintains
familiarity with local market conditions and independently negotiates with officials at high levels of companies to obtain best pricing, discounts, and rapid service. Also keeps abreast of U.S. Procurement through G.S.A.
contracts and literature from a host of other vendors in the U.S. and other parts of the world.
(5) Reviews, revises and/or concurs with purchase orders, bids, analyses of bids, price quotations, and other procurement correspondence/documentation prior to submission to the S/GSO.
- (6) Reviews funding documents and purchase orders with identification of appropriate funding sources prior to submission to Financial Management Office directly for certification on a daily basis.
(7) Reviews incoming and outgoing cables pertaining to procurement related policies, regulations, guidelines to meet State Department standard and provides clarifications and instructions to subordinates.
(8) Recommends expenditures to the S/GSO for specific projects/purchases with annual budget forecasts in mind.
(9) Prepares budget plan on yearly basis and monitors the budget implementation from time to time and provide comments/analysis to S/GSO when requested.
(10) Evaluates performance of subordinates on a yearly basis as a rating official and prepares EPRs through S/GSO prior to submission to HR.
Recruiter Name:Mr. MAVIYA
Email Address:maviya@soundlinesgroup.com
Telephone:91-22-66280812
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