Admin Supervisor
Experience: 6 to 11 yrs.
1.Assigns work, provides direction to clerical staff and ensures that assigned
tasks are completed. Ensures effective and appropriate clerical staff coverage.
2.Orients and trains clerical staff.
3.Monitors the performance of staff. Provides feedback on their performance and conducts performance evaluation.
4.Participates in the recruitment and selection of clerical staff by performingduties such as advertising vacancies, screening resumes, interviewing applicants and providing input on selection.
5.Evaluates, develops and recommends office procedures and practices to senior management. Ensures that approved office policies, practices andprocedures are understood and followed.
6.Responds to outside inquiries about services offered by the organization.
Communicates with other community service agencies and/or ministries regarding client enrolment in and attendance at programs.
7.Performs a variety of secretarial duties such as drafting and typing routine correspondence, arranging meetings and taking minutes.
8.Tracks office or program expenditures by recording expenses, alerting the
supervisor to budget overruns and unusual expenses and authorizing purchases. Maintains a variety of financial records such as petty cash fund,
purchase orders and cheque requisitions. Provides input into budget formulation.
9.Collects, researches, organizes and summarizes data from a variety of
sources and produces reports such as program status and board reports.
10.Maintains client and program information using spreadsheet and/or database
software.
11.Produces ad hoc reports from databases as required by the supervisor by
identifying and organizing the required information, compiling data, designing format, and printing reports.
12.Performs other related duties as required
2.Orients and trains clerical staff.
3.Monitors the performance of staff. Provides feedback on their performance and conducts performance evaluation.
4.Participates in the recruitment and selection of clerical staff by performingduties such as advertising vacancies, screening resumes, interviewing applicants and providing input on selection.
5.Evaluates, develops and recommends office procedures and practices to senior management. Ensures that approved office policies, practices andprocedures are understood and followed.
6.Responds to outside inquiries about services offered by the organization.
Communicates with other community service agencies and/or ministries regarding client enrolment in and attendance at programs.
7.Performs a variety of secretarial duties such as drafting and typing routine correspondence, arranging meetings and taking minutes.
8.Tracks office or program expenditures by recording expenses, alerting the
supervisor to budget overruns and unusual expenses and authorizing purchases. Maintains a variety of financial records such as petty cash fund,
purchase orders and cheque requisitions. Provides input into budget formulation.
9.Collects, researches, organizes and summarizes data from a variety of
sources and produces reports such as program status and board reports.
10.Maintains client and program information using spreadsheet and/or database
software.
11.Produces ad hoc reports from databases as required by the supervisor by
identifying and organizing the required information, compiling data, designing format, and printing reports.
12.Performs other related duties as required
Administrator
Experience: 6 to 11 yrs.
Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
devising and maintaining office systems;
booking rooms and conference facilities;
using content management systems to maintain and update websites and internal databases;
attending meetings, taking minutes and keeping notes;
managing and maintaining budgets, as well as invoicing;
liaising with staff in other departments and with external contacts;
ordering and maintaining stationery and equipment;
sorting and distributing incoming post and organising and sending outgoing post;
liaising with colleagues and external contacts to book travel and accommodation;
organising and storing paperwork, documents and computer-based information;
photocopying and printing various documents, sometimes on behalf of other colleagues.
booking rooms and conference facilities;
using content management systems to maintain and update websites and internal databases;
attending meetings, taking minutes and keeping notes;
managing and maintaining budgets, as well as invoicing;
liaising with staff in other departments and with external contacts;
ordering and maintaining stationery and equipment;
sorting and distributing incoming post and organising and sending outgoing post;
liaising with colleagues and external contacts to book travel and accommodation;
organising and storing paperwork, documents and computer-based information;
photocopying and printing various documents, sometimes on behalf of other colleagues.
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