Accountant for Ghiyasuddin International School, Maldives

Job Description Accountant

In consultation with Principal, to offer an effective Finance and Accounts support/service at GIS. Reporting is to the Principal and General Manager Finance & Accounts in India. 
Purpose
- To ensure implementation of finance and accounts related systems, policies and procedures at GIS (Maldives), establishing internal control and maintaining proper accounts for the school

Dimensions
People Related Direct : 1 
Financial Finance and Accounts
Others -
Organizational Relationships

Operating Environment
Education is becoming a major focus area in Maldives, with more and more people demanding quality education services. The incumbent will play a critical role in providing effective Finance and Accounts supports to GIS family. 

Principal Accountabilities & Responsibilities
Outcomes Activities for achieving Outcomes
Accounting policies
Ensure that the established policies and procedures are followed stringently
Ensure correct and smooth voucher processing, cash & bank (cheque) payments, passing of entries, book keeping, bank reconciliation etc
Maintenance of books and account Ensure compliance of Accounting Standards so that books of accounts represent the true and fair view of School Accounts
Ensuring the Monthly closure of books in time
Inter Unit Transfer Amount (IUTA) & bank reconciliation
Builds checks & controls
Build checks and controls in all financial transactions so as to eliminate errors, chances of fraud etc
Streamline the processes affecting Accounting like procedure of payment, payroll, fixed assets etc
Ensure cost control methods in all processes while improving efficiency levels
Documentations wrt Students Maintaining documentation for all students: Regular & Scholarship based Students 
Closure of books of accounts Enforce compliance to reconciliation policy
Ensure timely and accurate closure of school accounts 
Budget review and MIS Ensure preparation of annual school budget after taking inputs from SEL and School Leadership Team
Ensure maintenance of MIS and periodic reconciliation of all financial aspects and share with with the Principal, SEL and other process heads on monthly basis by 4th of every month
Ensure sharing of the fee details like pending fee, stock update (for books & uniform), new admissions, withdrawals, etc
Employee Payments Ensure timely disbursement of salary to the staff
Handle reimbursements and allowances if the staff claims
Vendor Payments Scrutinize and mke timely payments of vendor invoices, bills, etc. 
Ensure compliance of laws and school policies while making vendor payments
Tracking of recurring expenses
Preparing of payment vouchers for expenses incurred, getting approvals for the same and submitting to the accounts department for clearance.
Handle legal matters (finance and accounts related)
Identify areas of potential legal risks and take necessary actions in consultation with SEL 
Coordinate with external consultants, advocates for legal matters
Fee Management
Coordinate with the SEL and the School Board/EC for fee review/inputs and fee related communication periodically
Monitor fee income and records
Ensure proper accounting treatment of fee
Ensure periodic reconciliation of fee received as per the record maintained in school and as per bank records
Ensuring completion of Shri Connect Entries for fee receipts and outstanding and their reconciliation with books of Accounts and Bank
Insurance
Oversee insurance related matters apart from staff related insurances
Ensure timely renewal and negotiation for better rates from insurance providers
Statutory Compliances Ensure all statutory compliances for school
Ensure adherence to relevant Acts and by laws
Accounting process improvements
Initiate and drive improvements in accounting processes through process improvements and uniformity in accounting practices 
Enforce implementation of recommendations arising out of adverse audit observations by auditors
External Liaison (finance and accounts related)
Liaison with local government agencies, banks, financial institutions, statutory authorities, legal consultants on behalf of GIS, SEMPL and SEL
Subordinate Development Motivate and support team members for achievement of their goals and for self-development
Provide continuous update to them regarding changes in rules and regulations, compliance procedures etc
Deposits Filling of the deposit slips for deposit of fee received in cash to the bank - in the absence of Musliha 

Nature of Subordinate Activities
Fee Collection and record updation in Shri Connect, Bank reconciliations, filing & documentation, Accounting entries 
Working Relationships
Internal
Principal, Sr. Accountant, SEL and school employees

External
Consultants like auditors, lawyers, company secretaries, etc
Financial Institutions

Challenges/Complexity of Job
Organising Dollars for external vendor (international) payments and payments to SEL

Decision Making Boundaries 
In accordance with laid down delegation of powers for the school 

Other Important Details :

Designation : Accountant 
Location : Ghiyasuddin International School, Maldives
Educational Qualification : CA inter/ICWA inter. Should have an understanding of Indian accounting standards and well versed with Tally.
Age : 35 45 years 
No of years of experience : 10-15 years
Salary : 40,000 MVR 45000 MVR 
No of reportees : 1 (Clerk)

Interested can share their cv on raina.naveen@abpservices.in