Office Administrator for WayCool Foods and Products, UAE

 WayCool Foods is Indias largest and fastest-growing agri-commerce company. Focusing on food development and distribution, the company leverages innovative technology to scale and operate a complex supply chain from soil to sale. Through its farmer engagement program - Outgrow, WayCool works with 85000+ farmers. WayCool operates a full stack, broadline product range across multiple channels and categories such as fresh produce, staples, and dairy, serving over 1,00,000 clients in the general trade, modern trade, and food services space. WayCool's consumer brands basket consists of Madhuram, KitchenJi, L'exotique, and Freshey’s, to name a few

Job Responsibilities:

• Coordinate and oversee all office activities to ensure smooth functioning of office operations like controlling correspondence, designing, and executing filing systems, reviewing, and approving supply requisitions etc
• Keep databases in check and update them regularly by defining and implementing processes and procedures for retention, protection, retrieval, transfer, and disposal of records
• Ensure office upkeep and cleanliness of office space by supervising cleaning crew
• Support in creating correspondence, reports, presentations for management team
• Make travel arrangements for management team and company visitors                      
• Handle phone calls and all related correspondence 
• Provide assistance with different budgeting and bookkeeping
• Purchasing and controlling of office supplies and equipment proper stock levels and make sure it is in accordance with office needs
• Assist in managing employee records, on boarding new employees, and other human resources responsibilities
• Assist and facilitate relocation's
• Support team in managing relationships with various clients, vendors, and partners through the initiation of correspondence, proposing meetings, and carrying out follow-ups
• Ensure adherence to relevant company procedures and policies
• Oversee office health and safety regulations
• Provide support in purchasing and maintaining office equipment and furniture
• Provide support and assistance with trade exhibitions, shows, events and other marketing activities

The candidate should be

• A well-rounded person who has a track record in teamwork and collaboration with internal and external stakeholders
• Comfortable in working with a performance driven growing organization
• A people's person with the ability to form and nurture professional relationships
• An out of the box thinker with the ability to solve problems and tackle challenges
• Meticulous and systematic in keeping records and should be comfortable with handling data
• Having strong values and integrity
• Having a good understanding of multicultural perspectives
• Experienced with UAE Visas, Medical Insurance etc
• Excellent organizational and executional capabilities with good time management skills and be agile in getting things executed
• Having good knowledge and experience with computers and office machines.
• Fluent in English with excellent writing/editing, verbal communication ( Arabic fluency would be considered advantageous)
• Having hands-on 5+ years of recent experience in administrative management or office management in Dubai
• Should have a bachelor's degree
• Person holding a UAE Driving Licence is preferred

Sasi Rekha

sasi.rekha@waycool.in