Personal Secretary for Bahrain

Apply only Muslim Candidate.

Manage and maintain the MDs diary and email account.
Filter emails, highlight urgent correspondence and print attachments.
Organize inbound emails into the appropriate folders and any relevant information to be
copied into the correct file on the hard drive.
Respond to emails as much as possible, dealing with appointments, requiring Bio or photos
etc.
Ensure busy diary commitments, papers and travel arrangements are managed effectively
including producing a daily folder with diary, necessary papers etc. and troubleshooting
problems.
Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations
and other requests.
Schedule on behalf of the MD meetings between him and his direct reports and the
committees and groups to which he is a member.
Coordinate travel and accommodation requirements in connection with others and ensure
arrangements in place for the MD match his requirements.
Filter general information, queries, phone calls and invitations to the MD by redirecting or
taking forward such contact as appropriate.
Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. Keep
and maintain an accurate record of papers and electronic correspondence on behalf of the
MD.
Prepare correspondence on behalf of the MD, including the drafting of general replies.
Minute general meetings as required and complete research on behalf of the MD.
Keep and retrieve files.
Ensure guests meeting with the MD are well taken care of.
Provide a service that is in line with the MDs work habits and preferences.

4+ years experience

Email Address: dtech7@dtechjobs.com