Executive Assistant for SkyBlue Media, Malaysia

Experience: 3 - 7 yrs


This role is a key support position for the company working as the right-hand to the CEO and acts as an ambassador of the organization and must exemplify our company culture. The CEOs office specifically is very fast-paced, with an entrepreneurial approach to the daily management of our business. You must be able to multi-task in order to handle a multitude of short and long-term projects; with at times, competing and conflicting levels of priority. You are required to function as liaison among the office of the CEO, our Business Partners, Government & Statutory Authorities, Business Unit Heads and Board of Directors.
Primary Responsibilities:

• Maintain calendars : arrange, coordinate and prioritize complex scheduling and logistics
• Provide telephone coverage answer executive phones, take accurate messages, know executives whereabouts at all times, handle urgent calls with appropriate judgment.
• Arrange (including selection of date, time, and location) internal and external meetings (internal meetings typically require extensive coordination).
• Conduct extensive online and off-line research as requested.
• Compose and type agendas and correspondence for special events, board meetings, committee meetings and development activities.
• Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, rental cars, off-site meeting venues.
• Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails; prepare and distribute meeting materials.
• Prepare various materials when requested, using PowerPoint, Word, and Excel.
• Prepare expense reports.
• Handle special projects for the CEO.
• Manage internal communications, including social media


• Your primary skill will be a superb organizational ability because you have to manage the CEOs office. However, to prove yourself really valuable to senior management you will have to be very flexible and possess outstanding problem solving skills.
• Must be able to communicate articulately, clearly and concisely (verbal and written) and know what, when and how to communicate depending on audience and subject matter (sensitivity and timing).
• Additionally, you must be able to maintain the highest level of professionalism when speaking with our clients, Business partners, Authorities etc on behalf of the CEO, and provide him with any backup on the inquiry whenever possible prior to delivering the message to him. As a gatekeeper to the CEO, you will redirect inquiries to other departments whenever possible and ensure they are followed through to completion.
• You will need stamina and dedication because at this senior level you might be on call day and night.
• The ideal candidate must have the ability to operate independently and collaboratively and have a strong, dynamic working style and collaborator and a team player.
• The ideal candidate must have the ability to think strategically, see the big picture, recognizing impact of decisions on the operation and company and pay attention to details.




Recruiter Name:Beena Sarkar Arun
Website:http://skybmedia.com/advertising/
Telephone:0120-4140582
Reference Id:beena.arun@naukri.com