Executive Assistant/ Executive Secretary/ Administrative Secretary for UAE

Experience – Minimum 2 years experience in Secretarial Profile

Qualification – Graduation from reputed university

Language – English and Hindi

Holidays & Contract: As per company norms

Technical Qualifications & Skills:

• Shorthand

• Minute taking

• Diary management

• Typing - with a reasonable speed

• Ability to prioritise work and manage time effectively

• Excellent interpersonal skills and the ability to communicate at all levels

• Excellent PC skills including Word, Excel, Power point and knowledge of Access would be added Advantage

Job Description:

- Co-ordinate meetings, prepare reports and other confidential materials & manage expenses

- Travel arrangements - including booking trains, flights, hotel rooms along with foreign travel

- Manage schedules for executives & directors

- Perform clerical tasks such as answering calls and filing records

- Supporting executive assistant in his day to day activities

- Ability to multitask efficiently, have an eye for detail

- Ensure strict confidentiality of sensitive and high level information

- Managing the day-to-day operations of the office

- Organising and maintaining files and records

- Planning and scheduling meetings and appointments

- Preparing and editing correspondence, reports, and presentations

- Making travel and guest arrangements, ensure that all travel details and logistics are managed

properly

- Working in a professional environment

- Filter incoming mail

- Perform backup activities to secure information

- Record minutes of the meeting, prepare reports, memos, letters and other documents using

word processing and spreadsheet

- Record and analyse incoming memos and reports to determine their significance and plan their

distribution

- Prepare responses to correspondence containing routine inquires

- Provide general administrative and clerical tasks such as answering phones, faxing, mailing and

filing

- Represents the executive by attending meetings in the executive's absence; speaking for the

executive

- Welcomes guests and customers by greeting them, in person or on the telephone; answering or

directing inquiries.

- Prepares reports by collecting and analysing information

- Secures information by completing data base backups

- Maintains office supplies inventory by checking stock to determine inventory level; anticipating

needed supplies; evaluating new office products; placing and expediting orders for supplies;

verifying receipt of supplies

- Ensures operation of equipment by completing preventive maintenance requirements; following

manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining

equipment inventories; evaluating new equipment and techniques

- Maintains professional and technical knowledge by attending educational workshops; reviewing

professional publications; establishing personal networks; participating in professional societies

- Contributes to team effort by accomplishing related results as needed.

hr@altafenterprises.com 
cv@altafenterprises.com