Interview for Executive Secretary, Saudi Arabia

Overseas Employment Opportunity for an Executive Secretary with Soundlines Saudi Arabia !!
Core Responsibilities

• Handling the Daily Calendar Schedule & Plan.
• Making all Travel Arrangements ( Hotel Accommodations/Ticket Booking/ Itinerary Preparations)
• Planning/Organizing/Scheduling Meetings, Conferences, Teleconferences & various events 
• Preparation of various reports and Financial Data
• Training & Supervising the Support Staff & Customer Relations
• Creating Spreadsheets & Presentations
• Handling calls(Incoming/Outgoing) and Visitors/Guests in absence of senior management
• Able to handle all administrative duties & office support activities.
• Ability to maintain confidential & sensitive information of the company.
• Ability to Coordinate and work with all levels of Management/Staff/Overseas offices/Branches/Clients/Vendors 


• Handling the Filing and maintaining all office files and important document.
• Handling all the meetings arrangements i.e. Preparation of meeting papers, briefing materials and presentations as and when required
• Well equipped with the Internet Surfing with strong Internet Research abilities.
• Will be first point of contact with all correspondences and phone calls
• Maintaining and providing a support service to the daily schedules
• Handling Minutes of the Meetings
• Handling executive's appointment schedule by planning and scheduling
• Represents the executive by attending meetings in his absence; speaking for the executive
• Welcoming the visitors and taking overall care of their hospitality (In-person/Telephone).
• Addressing & Directing Clients/Visitors/Guests queries 


• Preparation of MIS Reports by collecting and analyzing Information.
• Providing historical reference by developing and utilizing filing and retrieval systems.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintain professional and technical attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Responsible for follow-up with local office staff for closure on tasks
• Responsible for all tasks as assigned by his supervisor and seniors

SKILLS REQUIRED 

• Administrative Skills
• Extensive Software Skills
• Internet Research Abilities
• Excellent Communication & Interpersonal Skills ( Written & Spoken)
• Project Coordination & Strong Follow up Skills
• Flexibility in working Hours
• Strong Analytical & Decision Making Skills
• Ability to work Independently
• Able to handle pressure and work under deadlines
• Computer & Internet Research Skills


Experience required: - Min 2  - 5 years of experience in the Relevant Field. 

Salary Package: - Best in the Industry + Sharing Accommodation + On Duty Transportation + Other Benefits

Job Location: - Saudi Arabia


All interested applicants matching the below criteria are welcomed walk in for the Interviews as per the details mentioned below:-

Walk in Interview from 28th June 2018 to 30th 2018 from 11.00 a.m. to 4.00 p.m

Interested applicants can also apply on gulreza@soundlinesgroup.com

Interview Venue: Soundlines Consultancy, No. 8A/19A, Ground Floor, Grants Building Annexe, Colaba, Mumbai - 400 005

Contact Details: - Ms Gulreza +91 9820593311/ 022 - 66280835