Procurement Officer for Gulf Marine Services WLL, Abu Dhabi

Nationality: Filipino

Job Purpose:
• To provide the highest quality products and services at the earliest time possible, as per company and marine standards
• To coordinate activities involved with procuring goods and services, such as raw materials, equipment, tools, parts and supplies.
• To confer with vendors to obtain product or service information, such as price, availability, and delivery schedule.
• To liaise with all departments to fulfil their purchase requests.

Key Responsibilities:
The Procurement Officer shall be responsible, but not limited to, the following:
• Provides guidance and assistance to staff in all aspects of procurement.
• Ensures that all procurement is in compliance with regulations and laws related to procurement practices and in accordance with GMS standard practices.
• Prepares technical specifications for request for proposals, including terms and conditions and evaluation criteria.
• Prepares and develops bid documents and supplier bid lists to obtain competitive quotations on commodities and services.
• Promotes the Procurement section as an effective resource for addressing Supply Management issues.
• Keeps constantly apprised of economic / business situations as they affect purchasing policy; makes recommendations to adequately meet those changing conditions.
• Interprets policies and procedures to staff in their need to purchase supplies and services.
• Solicits information regarding a variety of commodities by telephone, facsimile, interview or written requests ensuring cost effectiveness commensurate with quality.
• Reviews tenders and purchase award documentation with respect to quality, suitability, delivery and pricing.
• Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow up.
• Expedites outstanding purchase orders to ensure delivery requirements are met.
• Promotes and develops contact and liaison with the external supplier.
• Interviews current suppliers to improve levels of service and new suppliers to develop and establish new sources of supply.
• Collects and reports statistics to measure commodity and/or supplier performance.
• Prepares reports to ensure compliance with related laws and regulations.
• Coordinates and resolves problems with end user departments and suppliers.
• Assist in resolving Accounts Payable invoice discrepancies and variances after Accounts Payable make initial inquiry.
• Assists Shipping and Receiving with shipment /transportation related discrepancies and variances. 

• Performs other related duties such as special assignments and annual major objectives as required.
• Abide with the international and company’s HSE standards.
• Observe teamwork.
• Work in professional manner and show respect to company stakeholders at all times.
• Support the achievement of quality and delivery of excellent performance in the company.
• Be creative in caontinuous improvement and fast resolutions of challenges.
• Must be available for support on weekends/holidays as the need arises.
• Working longer than regular office hours in providing urgent support.

Required Competencies:
• With minimum 2 years of general experience preferably within marine environment.
• Must have analytical experience, be accurate with numbers and technical details, well organized and exercise sound judgement in decision making.
• as in-depth understanding of purchasing procedures and makes appropriate decisions based on this knowledge. 
• Limited knowledge of MS Office and Ship Manager. 
• Exposure to marine standards is desirable. 
• Knowledge and experience in security control reporting is preferred.
• Software expertise in Microsoft Excel and Word is essential. 
• Knowledge in other MS Office package is an advantage.
• Ability to deal with people tactfully and effectively.

Qualification:
• At least a graduate in relevant field of study or equivalent combination of experience and education.

Anu Abia
anu.abi@gmsuae.com