Data Entry Clerk, Admin Clerk and HR Supervisor for Jal International, Saudi Arabia

Data Entry Clerk

Position Summary:
To enter data from various source documents into the computer system for storage, processing and data management purposes. Processes customer and account source documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures

Major Responsibilities:
Prepare, compile and sort documents for data entry
Check source documents for accuracy
Verify data and correct data where necessary
Obtain further information for incomplete documents
Update data and delete unnecessary files
Enter data from source documents into prescribed computer database, files and forms
Scan documents into document management systems or databases
Cross check completed work for accuracy
Store completed documents in designated locations
Respond to requests for information and access relevant files from document room. 
Should be ready to work as Document controller
Should be ready to work in Transpiration/Accommodation department. 
May be designated according to field of activity or according to location of employment as Adjustment Clerk
Communicating with coordinator related to administrative work.
Assisting to supervisor to complete day to day task as and when occur. 

Competencies:
Planning and organizing of collected Data.
Information collection and management
Problem solving
Attention to detail
Decision making skills
Communication skills
Confidentiality
Ability to work under pressure

Work Experience Requirements:
Minimum 5 years of experience in accurate keyboard skills and proven ability to enter data at the required speed

Education Requirements/Qualifications:
PUC/ Diploma/Graduation 
Formal computer training an advantage knowledge with clerical and administrative procedure

Admin Clerk - Ticketing
Major Responsibilities:
Provide support to HR Officer (Ticketing Unit) in Travel Related administrative services.
Entering the record into master data base and keeping a track record for which tickets are issued. 
Checking the travel request form, submitted by JAL departments.
Process Business & work travel allowances claim as per company policies and procedures. 
Ensure claim and required documents is complete and accurate before submitting to finance department for processing payment
Prepare Agency wise daily sales report.
Maintain supporting documents and update HR files with ticket issuance details time to time.
Coordinate with travel agencies for the wait list confirmation.
Responsible to issue tickets during the absence of HR Officer (Ticketing).
Arrange the tickets for mobilizations from Recruitment Sections.
Cross checking the ticket fares with Vendors and negotiate with vendors for issuing tickets. 
Receive Invoice from Travel Agencies and submit to finance for payment along with necessary reports and supporting documents.

Required Competencies :
Should have enough capacity to handle the work under pressure. Medium proficiency in Microsoft Excel, Word, Outlook, and Internet Explorer, Able to deliver effective results, meet tight deadlines and targets, Should be committed to diversity and equality culture.

Education/Qualification Requirements:
High school diploma in Human Resource Management / administration. Must have Experience in SAP
3+ years experience
Admin Clerk - GR
Major Responsibilities:
Prepare, compile and sort documents for data entry.
Check source documents for accuracy.
Verify data and correct data where necessary
Obtain further information for incomplete documents
Update data and delete unnecessary files
Combine and rearrange data from source documents where required
Enter data from source documents into prescribed computer database, files and forms
Transcribe information into required electronic format
Scan documents into document management systems or databases
Check completed work for accuracy
Store completed documents in designated locations
Maintain logbooks or records of activities and tasks
Respond to requests for information and access relevant files
Print information when required
Comply with data integrity and security policies
Maintain own office equipment and stationery supplies

Required Work Experience:
Minimum of four (4) years of experience as Data Entry, formal computer training, clerical and administrative will be an added advantage. Must have Experience in SAP

Education/Qualification Requirements: High school diploma
Supervisor - Human Resources
Position Summary:
To assist the Human Resources Department in the Jals Human Resources activities, including performance evaluation / management. Training & development, policies & procedures implementation, compensation and benefits, Leave Management, Employee Grievances, Personnel management, employee relation / welfare, HRIS management & MIS report and manpower planning / budgeting.
Major Responsibilities & Accountability:

Compensation & Benefits
Benchmark existing compensation and employee benefits with the market.
Constantly review benefits program and drove changes if required to ensure competitiveness.
Review monthly payrolls and submit to the authorized superiors for approval.
Plan new strategies and propose new programs to enhance the employee benefits.
Executive the productive salary increment process as per the JAL budget.

Training & Development
Assist the Human Resources Department in training needs assessment.
Drive initiatives to understand the training needs of personnel and organize customized training programs to bridge the gap at the appropriate training place with proper requirements.
Maintain register and records of trainings for JAL employees.
Prepare training budgets in line with organizational objectives. Ensure training spends were in line with budgets. Actively support the deployment of appropriate training.
Ensure new employees were seamlessly oriented and inducted to the organization.

Performance Management
Instrumental in formulating and implementing the performance appraisal process.
Ensure completion of the performance appraisal process including distributing forms, collating MIS and co-ordinating compensation changes.

Employee Relation & Welfare
Taking end to end ownership for employee relations including formulating and implementing employee relations strategies and organizational goals.
Designing and developing effective employee relations programs like employee meets, company events and team building activities among others to foster employee motivation and a spirit of employee camaraderie.
Measuring and analyzing key employee relations metrics like absenteeism, voluntary attrition and incidence of disciplinary action to continuously monitor effectiveness of initiatives.
Setting and tracking measures to evaluate performance of employee relations team using HRMS system.
Coaching and mentoring team continuously to drive performance improvement.
Drive and support a regimen of collaboration and constant communication with Line Managers to ensure effective implementation of employee relations strategy by agreeing to a mechanism of rollout and review.
Working with Line Managers to provide prompt response to employee grievances and handle performance issues.

Policies & Procedures Implementation
Reviewing (new policies) / implementing policies for effective management of available human resources and development of human capital across the JAL organization.
Prepare yearly HR budget.
Active participation in ISO audit (Internal / External) and responsible to clear all NCRs or take necessary corrective and preventive action.
Provide advice and support to line managers and employees explaining company procedures, policies and employment legislation in a timely effective manner.
Recommend enhancements to IT on regular interval for the development of HRMS and performing test to protect the accuracy and integrity.
To conduct internal audit as per IQA audit plan and schedule.
Provide advice to HR Staff in issuance of any circular, announcement, memos.

Personnel Management
Develop and execute strategies for employee career planning, development & succession planning, talent reviews and internal talent pool management.
Ensure accurate and complete documentation relating to personnel details including personnel files, attendance and leave benefits.

HRIS Management / MIS Reports
Assist the Human Resources Department in the preparation of HR reports.

Competencies
Knowledge of HR and Training Management and System and Saudi Labor Law
Computer Literacy including proficiency in Microsoft Office.
Fluency in written and spoken English

Work Experience Requirements:
13 years of progressively more responsible positions in Human Resources
Must have Experience in SAP

Education Requirements/Qualifications:
Masters in Business or Human Resources Management 
91 22 61167617
hr@shellaconsultants.com 
nitin@shellaconsultants.com