- Executive level administration to the Group CEO and Directors.
- Responsibilities include a broad range of strategic and tactical administrative support activities.
- A collaborative, confident, can-do attitude and the ability to feel comfortable in a fast-paced environment will insure a good fit.
- Its the role of the Executive Administrator the keep things organized and on track through the cohesive management of multiple tasks and competing priorities.
- The Executive Administrator must demonstrate professionalism at all times and be able to exercise good judgment in a variety of situations where there may be ambiguity.
- Scheduling of appointments, maintenance of calendars, preparation of external/ internal correspondence, telephone and visitor screening, travel arrangement, expense reimbursements, coordination of meetings & receptions, preparation of presentation materials, and maintenance/filing documents.
Manages all correspondence and communication that comes into the executives office, apprises executive on nature/priority of each item, and coordinates responses. At times will make independent decisions regarding scheduling, distribution of calls and emails, etc.
- Anticipates potential problems that could impact the CEO and coordinates solutions.
Applies substantial knowledge in the coordination of sensitive reports and analysis (e.g. budget, board materials, and highly confidential correspondence).
Handles matters proactively and expeditiously and follows through on projects to successful completion.
Expected to provide continuous support in tandem with the executives daily schedule and obligations.
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