Purchasing Manager
Role & responsibilities
The Purchasing Manager is responsible for managing the procurement of vehicle spare parts, ensuring cost-effective, timely, and quality purchases. This role includes overseeing vendor relationships, managing inventory levels, optimizing costs, and ensuring compliance with company policies and external regulations. The role works closely with maintenance and operations teams to forecast needs and ensure the smooth operation of the vehicle fleet.
Responsibilities:
- Develop and implement purchasing strategies aligned with operational and vehicle maintenance needs.
- Source and evaluate suppliers to ensure cost-effectiveness, quality, and reliability.
- Negotiate contracts, terms, and pricing agreements with suppliers.
- Build and maintain long-term relationships with key suppliers and vendors.
- Monitor inventory levels and set reorder points to prevent overstock or shortages.
- Track and report on purchase orders, deliveries, and inventory performance.
- Manage and optimize the budget for spare parts procurement.
- Collaborate with the maintenance team to understand parts requirements and ensure timely availability.
- Conduct supplier audits and evaluations to ensure compliance with quality and performance standards.
- Identify opportunities for cost savings through bulk purchasing and long-term agreements.
- Develop contingency plans to address supply chain disruptions or delays.
- Implement and monitor key performance indicators (KPIs) for procurement efficiency and cost control.
- Coordinate with Store teams to ensure accurate stock records and timely deliveries.
- Evaluate and approve supplier bids, proposals, and purchase orders.
- Maintain a database of approved vendors, pricing, and purchase history.
- Analyze market price trends and forecast future costs to manage budgets effectively.
- Conduct regular stock inspections to ensure quality and adherence to specifications.
- Work closely with finance to manage invoices, payments, and financial records.
- Lead negotiations with suppliers to secure better terms, delivery schedules
- Collaborate with operations and vehicle maintenance teams to manage critical part shortages.
- Develop and implement inventory management policies to optimize stock levels.
- Prepare and present regular reports on procurement performance, cost savings, and supplier performance to senior management.
- Ensure compliance with company procurement policies and procedures.
- Oversee returns, exchanges, and warranty claims for defective or incorrect parts.
- Participate in cross-functional teams to address company-wide procurement goals and challenges.
- Monitor and manage the lifecycle of purchased parts to ensure optimal usage and reduce wastage.
Preferred candidate profile
- Proven experience in purchasing, procurement, or supply chain management, preferably in the automotive or fleet management sector.
- Strong negotiation, vendor management, and communication skills.
- Familiarity with supply chain principles, inventory management software, and procurement tools.
- Bachelors degree in business, Supply Chain Management, or a related field;
- Experience in Accounting software SAP.
- Analytical mindset with strong attention to detail and organizational skills.
- Ability to manage multiple priorities and meet deadlines under pressure.
Perks and benefits
- Competitive salary.
- Accommodation.
- Medical coverage in-country.
- Work permit.
- Transportation to and from the office.
Role & responsibilities
- Operational Management: Oversee the daily management of our fleet, including maintenance scheduling, vehicle deployments, and driver coordination. Ensure all vehicles are safari-ready, meeting the highest standards of safety and comfort.
- Strategic Planning: Manage and optimize fleet operations by maintaining detailed charts for safaris, transfers, and logistics, ensuring flawless execution of itineraries.
- Leadership: Supervise and mentor a team of drivers and operational staff, fostering a culture of excellence, accountability, and teamwork.
- Quality Assurance: Conduct regular reviews and updates of trip itineraries and operational procedures to enhance efficiency and accuracy. Address discrepancies in fleet utilization and maintenance promptly.
- Client Relations: Enhance client satisfaction by ensuring smooth transitions between various segments of their journey, maintaining high standards of service delivery.
- Reporting and Compliance: Manage reporting requirements efficiently, ensuring accurate and timely communication with management. Maintain compliance with all regulatory and safety standards.
Preferred candidate profile
- Proven managerial and leadership experience in fleet management or a similar operational role, preferably within the travel, tours, or hospitality industry.
- Exceptional organizational skills and attention to detail.
- Ability to work flexibly, extending beyond normal working hours when required.
- High levels of energy and commitment with a proven track record of achieving operational targets.
- Excellent communication and interpersonal skills, capable of working effectively with diverse teams.
- Strong problem-solving skills, with a proactive approach to identifying and resolving issues.
- Passionate about growth and personal development within the tourism sector.
- At least 7-10 years of experience in a management role with direct oversight of fleet operations.
- Experience in tourism industry will be an added advantage
- Excellent English language command
- Excellent knowledge in Microsoft excel
Spare Parts Manager / Storekeeper
The Automotive Spare parts Manager is responsible for managing and maintaining inventory levels of automotive spare parts, tools, equipment, and accessories. His main duties include:
1. Receiving and inspecting deliveries: The Spare parts Manager should ensure that all incoming stock is counted and checked for damages, shortages, and discrepancies in quality. When needed, he must file claims with suppliers or carriers.
2. Storing and organizing items: The Spare parts Manager should ensure that the stock is properly stored, labeled, and shelved to maximize space utilization and simplify retrieval.
3. Issuing items and monitoring usage: The Spare parts Manager should keep track of the stock levels, replenish low items, and issue items as needed, keeping accurate records of all transactions.
4. Maintaining order and cleanliness: The Spare parts Manager should ensure that the store is kept clean, tidy, and free of hazards to avoid accidents and ensure a professional appearance.
5. Coordinating with other departments: The Spare parts Manager should liaise with other departments such as mechanics, purchasing, and accounting to ensure optimal workflow and service delivery.
6. Conducting regular inventory checks: The Spare parts Manager should conduct regular physical inventory checks and reconcile them with the electronic records to ensure accuracy and avoid stock-outs.
7. Ordering and restocking items: The Spare parts Manager should monitor the stock levels and reorder items as required, based on demand, lead time, and budgetary constraints.
8. Ensuring compliance with policies and procedures: The Spare parts Manager should ensure that all the store's activities follow the company's policies, procedures, and safety standards.
9. Provide excellent customer service: The Spare parts Manager should provide excellent customer service to mechanics and other staff by responding to inquiries, offering suggestions, and providing product knowledge and technical support.
10. Support inventory control: The Spare parts Manager should work with the inventory control department to ensure that all regulatory compliance requirements are met, including product labeling, tracking,
11. Manage the returns process: The Spare parts Manager should manage the returns process by maintaining accurate documentation, handling damaged or defective products, and processing returns to suppliers or customers.
12. Assist with budgeting and cost control: The Spare parts Manager should assist the management team in budgeting and cost control by identifying cost-saving opportunities, examining price lists, and sourcing suppliers to obtain the best prices.
13. Conduct training: The Spare parts Manager should conduct training sessions for mechanics and other staff that focus on product knowledge, new products, and technical training.
14. Maintain accurate records: The Spare parts Manager should keep accurate records of inventory, sales, and returns and provide regular reports to the management team that detail inventory levels, ordering trends, and sales statistics.
15. In addition to issuance automotive products and equipment, The Spare parts Manager may need to process work orders, requisitions, and issuance for workshop services.
16. They may also be responsible for managing stock levels and ensuring that the workshop has the necessary inventory to perform repairs and maintenance services efficiently.
17. They may also need to monitor inventory levels against regular issuance and forecast future use.
18. The Spare parts Manager should continually review and update the workshop's POS and inventory management systems to ensure they are providing the most accurate and efficient services possible.
19. High school diploma or equivalent, with further education or certification in a relevant field being advantageous.
20. Previous experience in storekeeping or inventory management, particularly in the automotive industry, is preferred.
Requirements: -
21. Knowledge of automotive products, tools, and equipment.
24. Good communication skills over English
22. Toyota vehicle experience preferred
23. Excellent computer skills and proficiency in Microsoft Office, including Excel.
24. Good numeracy and administrative skills, with excellent attention to detail.
25. Strong communication and relationship-building skills, with an ability to work independently or as part of a team.
26. Ability to multitask and prioritize, with good time management skills.
27. Age limitations 30 years +
28. Minimum of 07 years + experience
Chief General Technician (CGT)/ Vehicle Technical Supervisor
The Vehicle Technical Supervisor/CGT at our tour operation in Arusha is responsible for the technical operations of our vehicle fleet. Ensuring that vehicles are in optimal condition for tours, this role involves diagnosing issues, coordinating between departments, and communicating with drivers and team members.
Role & responsibilities
Diagnostic and Problem Solving:
- Analyze complaint sheets received from drivers to diagnose technical issues.
- Advise technicians on the necessary action and repairs after problem analysis.
- Ensure vehicles are mechanically fit for safaris, minimizing breakdowns.
- Understand all mechanical aspects of Toyota vehicles, diagnosing issues efficiently.
- Vehicle Inspection and Quality Control:
- Review weekly vehicle charts for departures, ensuring their presence and readiness within the yard.
- Ensure that vehicles are mechanically sound and ready for safaris.
- Assign and coordinate technicians for specialized tasks.
- Maintenance and Repairs:
- Ensure all vehicles undergo periodic maintenance within due dates.
- Oversee various tasks including wheel bearing greasing, brake shoe replacement, air brake-related jobs (air compressor, brake chamber, and DDU O/H), fuel pump timing, clutch O/H, gearbox O/H, differential-related jobs, suspension O/H, axle bearing replacement, hydraulic & EPS power steering jobs, AC servicing, and minor electrical issue rectifications.
- Conduct road tests post-repairs to confirm vehicle readiness.
- Parts and Purchase Management:
- Advise on essential fast-moving spares and collaborate with the purchasing officer to ensure timely availability.
- Communication and Coordination:
- Engage with drivers to ensure comprehensive reporting of vehicle issues.
- Participate in breakdown group chats, providing advice and direction to drivers.
- Continuous Learning and Training:
- Remain updated with new vehicle technologies and brands to ensure top-notch vehicle care.
Preferred candidate profile
- Diploma in Automobile Mechanics.
- ITI (Industrial Training Institute) certification in mechanical automobile, 2-year tenure preferred.
- Experience with Toyota training and certifications is a plus.
- Minimum of 5 years of experience as a supervisor.
- Comprehensive understanding of mechanical systems of vehicles, especially Toyota.
- 8-10 years of mechanical experience.
- Proficiency in English.
- Police clearance certificate.
- Certificate in Toyota Technician , Step1, Step2, and Step3
- Able to communicate in English Language
- Able to work under pressure
- Able to work in a team
The Vehicle Technical Supervisor/CGT at our tour operation in Arusha is responsible for the technical operations of our vehicle fleet. Ensuring that vehicles are in optimal condition for tours, this role involves diagnosing issues, coordinating between departments, and communicating with drivers and team members.
Perks and benefits
- Competitive salary.
- Accommodation.
- Medical coverage in-country.
- Work permit.
- Transportation to and from the office
Join our dynamic team in Arusha, be a part of a leading tour operator in Eastern Africa, and ensure that our fleet is in the best condition for memorable safari experiences. Interested candidates who fit the above profile are encouraged to apply.
Send your CV, Cover letter, and Professional Certificates to hrm@easytravel.co.tz
WhatsApp Number: +255 787400142 / +255 754400141
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