Office Manager / Administration Manager for California, USA

 Job Description: Office Manager

Location: San Jose, CA

Company Overview:

OptraScan is a leader in digital pathology solutions, committed to improving diagnostic accuracy and efficiency in healthcare. We are seeking a dedicated Office Manager to oversee our administrative functions and contribute to our mission of enhancing patient outcomes through innovative technology.

Position Summary:

The Office Manager will play a crucial role in ensuring the smooth operation of our office environment. This position involves managing daily administrative tasks, supporting staff, and maintaining a productive workplace. The ideal candidate will be organized, proactive, and able to multitask effectively.

Key Responsibilities:

• Office Administration:
• Oversee daily office operations, ensuring efficiency and effectiveness.
• Manage office supplies and inventory, placing orders as needed.
• Maintain a clean and organized office environment.
• Administrative Support:
• Assist in scheduling meetings, appointments, and travel arrangements.
• Prepare and maintain documents, reports, and presentations.
• Act as the point of contact for internal and external communications.
• Human Resources Support:
• Assist with onboarding new employees and managing employee records.
• Coordinate training and development activities.
• Support employee engagement initiatives.
• Financial Management:
• Assist in budget tracking and expense reporting.
• Process invoices and manage vendor relationships.
• Project Coordination:
• Support project management efforts by coordinating timelines, resources, and communications.
• Assist in the planning and execution of company events and meetings.

Qualifications:

• Bachelors degree in business administration or related field preferred.
• 3+ years of experience in office management or administrative support roles.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite and office management software.
• Ability to prioritize tasks and manage time effectively.
• Experience in a healthcare or technology environment is a plus.

Why Join Us?

At OptraScan, we value innovation, collaboration, and professional growth. As an Office Manager, you will play a key role in our dynamic team and contribute to our mission of transforming pathology diagnostics. We offer a competitive salary, benefits package, and opportunities for career advancement.

Email: hr@optrascan.com